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Operations · 15 August 2026 · 6 min
Document your processes in 30 days without stopping work
You don't need a manual. You need ten processes described well enough for someone else to run them.
Documentation fails when it becomes a project. It works when it's a side effect - you describe the process while doing it, not afterwards.
The method
- Pick the ten tasks that repeat most often.
- Next time someone does one, record the screen and narrate out loud.
- Turn the recording into a step list - not an essay.
- Have a second person run the list and fix what's missing.
What not to document
Anything that will change within three months. Anything done once a year. Anything that depends on judgement - there you need a principle, not steps.
A process is finished when a new person can run it without asking you anything.
About the author
Nikolay Kirilov
Nikolay Kirilov is an entrepreneur, business mentor and founder of NK Academy. He works across strategy, sales, operations and technology.
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